Posted on: September 20th, 2025

Special Gold Hill Town Meeting 

Wednesday, 7:00 p.m. September 24, 2025 

 In Person at the Community Center/Firebarn
&
Zoom Virtual Meeting 

Kelly Veit is inviting you to a scheduled Zoom meeting. https://us06web.zoom.us/j/81735212202?pwd=btFneQ2PdcfKgHXKlUBNXzvmaPiaKo.1 

Meeting ID: 817 3521 2202
Passcode: 500241

1. Discuss Remaining Proposed By-Laws:

          Article II, Section C

• Article 5 Section H
• Article 5 Section I
• Article 5 Section J
• Article 6 Section D
• Article 7 Section A
• —-and any previously passed bylaws that anyone still has questions

Article II: Membership Proposed Addition

Section C, Authorities and Responsibilities of the Gold Hill Town Meeting Membership:

Members of the GHTM shall have the authority and responsibility to:

• Vote to elect the Town Council annually;
• Vote to remove a Town Council member before the end of their term;
• Vote on the establishment and removal of support staff;
• Vote on the formation and dissolution of committees;
• Vote on the designation of standing committees;
• Vote to amend a committees charter;
• Vote on the major programs and activities the GHTM will focus on annually;
• Vote to approve the annual budget;
• Vote on resolution of issues that may arise in the community;
• Vote on proposed establishment or amendments to policies and procedures;
• Vote on proposed amendments to the bylaws; and
• Vote on any proposed dissolution of the organization.
• Provide input and consultation to the Town Council;

Article V: Town Council

Section H, Town Council Meetings:

A meeting of the Town Council may be called by any member of the Town Council by giving notice to all members of the Town Council at least two days prior to such meeting.  Town Council meetings are for discussion.  No decisions(s) reached at a Town Council Meeting are binding on the Gold Hill Town Meeting, Inc. or the Town Council, or any member of the Town Council.

Section H, Town Council Meetings: Proposed Changes

Town Council meetings shall be held bi-monthly, during the months between general membership meetings, on a date and time determined by the Town Council. The Council may cancel or reschedule a previously scheduled meeting if deemed necessary. An agen2da shall be provided in advance, and minutes shall be recorded for each meeting.

Special meetings of the Town Council may be called by any Council member, provided that notice of the meeting and its agenda is given to all other members at least two (2) days in advance.

A quorum shall consist of at least one-half of the then-serving Town Council members. Once a quorum is established, any action taken by a majority of members present shall constitute an official act of the Town Council.

The Town Council may also take official action via written or electronic communication, with or without convening an in-person meeting, either in lieu of or in addition to a scheduled meeting.

Town Council meetings will be open to GHTM members for observation but may be closed when confidential matters are under discussion, as determined by the Chair.

Article V: Town Council Proposed Addition

Section I, Authorities and Responsibilities of the GHTM Town Council:

The Town Council, with the approval of the GHTM, has the authority and responsibility to make administrative and business-related decisions essential to the ongoing management of the nonprofit. Organizational decisions shall be made by a quorum of Town Council members.

These authorities and responsibilities include, but are not limited to:

• Representing the GHTM in interactions with county officials, donors, community partners, and other external organizations to advocate for the organization’s interests and needs;
• Overseeing website maintenance, marketing efforts, and community communications;
• Purchasing merchandise and organizing fundraising activities;
• Authorizing and supporting GHTM committees;
• Establishing and enforcing the organization’s policies and procedures;
• Applying for grants and managing grant-related obligations;
• Entering into contracts, leases, or agreements necessary to advance the organization’s mission;
• Acquiring, managing, improving, encumbering, or disposing of real or personal property;
• Managing the organization’s financial resources and overseeing financial transactions;
• Securing insurance and indemnifying officers and employees,  for liabilities arising from their work on behalf of the organization; and
• Taking any other lawful action in the best interest of the organization. 

Article V: Town Council  Proposed Addition

Section J, Town Council Support Staff

The GHTM may establish paid or volunteer positions to assist in fulfilling its responsibilities. Examples of such roles include, but are not limited to: volunteer coordinator, fundraising coordinator, mitigation coordinator, project manager, youth leader, or any other position deemed appropriate by the Town Council.

All such individuals shall serve at will under the authority of the Town Council and may be removed at the GHTM’s discretion at any time.

Article VI: Committees

Section D, Review, Amendment, and Dissolution: Proposed Changes

The GHTM shall periodically review the charters of all committees and amend or dissolve them as needed. 

Section D, Dissolution:

At a member’s meeting of the Gold Hill Town Meeting, Inc., when a quorum is present, the Chair, with the approval of the members at the meeting, may dissolve a committee.

Article VII: Financials

Section A, Contracts:

The Town Council, with the approval of the members at a duly called members meeting, may authorize any council member(s) or agent(s) of the Corporation to enter into any contract or execute and deliver any instrument in the name of or on behalf of the Corporation.  Such authority may be general or confined to specific instances.

Section A, Loans: Proposed Changes

No loans shall be made or accepted on behalf of the GHTM, nor shall any evidence of indebtedness be issued in its name, except as authorized by a resolution of the GHTM. 

2. Articles of Incorporation: Relevant Section, Article III  

The purpose or purposes for which the corporate is organized are: To hold town meetings and provide a forum for community discussion and basis for community action, and to establish qualifications for participation therein,  To acquire, hold, sell or lease real property for the general purpose of preserving the historical and natural setting of Gold Hill and surrounding area.  To act as trustee.  To coordinate with the County Planning Department, County Health Department and other departments of the County, State or Federal Government.  To take any and all other action to improve, preserve and benefit the Community of Gold Hill and surrounding area.  To apply for and receive government grants or assistance, to solicit funds and donations and undertake or sponsor community fund raising projects.  To do all other acts necessary or appropriate to promote the social welfare of the Community of Gold Hill