Gold Hill Fire Protection District Board of Directors Meeting: Minutes June 20, 2023

The meeting was called to order by chair Kent Coghill at 7:07 PM. Present were board members: Jessica Brookhart, Boyd Brown Max Yeager. Board member Chris Diroff was excused. Community members Marcus Moench, Val Christ, Chris O’Brien, Leslie Finn, Brett Gibson, Kris Gibson were also in attendance.

First order of business was to adjourn Fire Board Meeting and convene the Pension Board Meeting at 7:08.

First order of business was the need to have an open election for the 2 firefighter members to the Pension Board. Jess will put out a call for nominations. There will be a 7 day window for interested members to be nominated. Kris Gibson and Val Christ are willing to continue to serve if an election is not necessary.

Second order of business was a motion to transfer $2,000 from the budget to the pension fund. Passed unanimously.

Motion to adjourn, seconded and passed at 7:15

Fire Board re-convened at 7:16

Unofficial minutes will be posted on the website and become official when passed at the following meeting. Motion to accept as is, the May 2023 minutes seconded and passed.

FIRE CHIEF’S MINUTES: Chief Gibson, Chief O’Brien and Assistant Chief DeBroux OPERATIONAL NEEDS:

TRAINING:
● Past training-(5/25)- Pumping and deploying hose (6/10)- Escalating Incident w/ Fourmile (6/15)- Wildland packs/ Wildland gear- Kent, Chief Gibson
● Upcoming training

● New volunteers: None in last month

● Taskbooks- Provided to Whitey and Kent to be completed by them first and then feedback to Chiefs before dissemination to volunteers.

MAINTENANCE:
● Station maintenance- Need to secure a new trash removal service for
trash from the station- Leslie Finn will research and get back to us on best options ● Recommendation from a volunteer to improve accessibility for

backing in apparatus. Bays 1 & 2 are very tight and it appears there is some room for removing trim to open them up further. Max Y will research options and report back
Motion to allocate $500 to research and get engineering for double door opening passed. Max will report back.

EQUIPMENT NEEDS:
● Still working on a possible equipment sharing program with Fourmile
and Lefthand. Certain items will need to be purchased- new wildland
hose, forestry packs, gated Y’s, appliances, reducers, nozzles,
wildland packs, and wildland tools. Need to assess budget and cost of
the highest priority items.
● Stokes from the older yellow brush truck is missing, request to look at purchase of a beanbag and litter (stokes) to be stowed under the pump
on the UTV for medical emergencies. Leslie Finn will research and propose purchase on this equipment

EQUIPMENT PURCHASE TEAM?- Kent, Steffi
● Small parts capital replacement plan? Building a list of priority items
which can be used for future grants. Pocket grants. How to move
forward? Decision as to who will be in charge of equipment needs and
purchases? Steffi Wilson offered her services. ___________________________________________________________________ OPERATIONAL READINESS:
STRATEGIC PLANNING
● Prioritizing department needs
● Board has made contact with Robert Constable and are waiting to set
up a meeting to learn more about Fourmile’s Strategic Planning
efforts and how Gold Hill can possibly create our own Strategic Plan-Kent

● GHTM/GHFPD collaborative mitigation effort- Marcus Moench is interested in leading the development and funding of a long-term fire mitigation function for the GHFPD that would involve close collaboration with the GHTM, BWC, neighboring fire districts, Mountain Stewards and other relevant actors.- Marcus Moench

VEHICLES:
● Engine 5404, 5402, 5439- 5402 OOS and at Mountain View for
repairs- Max Yeager
● Update on sharing of Fourmile Type 3- Chief Gibson and Chief DeBroux
● Update on UTV- Supplies are in Dave S. possession and he reports that he will be working on this over the next two weeks.- Whitey,
Chief Gibson, Dave Sturz
● Update on shed/storage area pad for UTV- Pad has been rough graded for 12×22. How close are we towards the order of a shed/structure?

What timeline can we pin down?- Max, Kent

INVENTORY:
● Equipment needs? Budget for equipment needs? -Steffi Wilson, Jess Brookhart

GENERAL:
● Sharing of the Fourmile fueling station has begun. A system for tracking amount of fuel used has been set up.- Whitey, Val
● Hardening and clearing of fire hydrant locations and turn around locations to allow for better access for emergency vehicles.- Kent Issues with the county and drainage complicate this issue
● Firefighter ID cards for new firefighters. Do we have information on this process and how to get ID’s for our new personnel? Current IDs will expire in 2024 and should all be ordered at once. Temps for new personnel can be issued

ADMINISTRATIVE:
● Part time administrator? Shared with Fourmile or independent? Could this
be curtailed into the part time fire chief position that has been discussed in
the past?- Chief Gibson, Whitey, Kent __________________________________________________________________ OTHER BUSINESS:
GRANTS- Maya M. and Kris Gibson

MITIGATION- Maya M.
● Question from a community member; when will community members have access to the cut wood from the Ashley/Ashram project? September. Start earlier than last year to have weather delays rescheduled. Boyd B will schedule these

COLLABORATION- CWPP- Chris Dirolf (Not in attendance)

WEBSITE- Needs and updates- Jess Brookhart – Still a work in progress

BUDGET- Petty cash system updates—All set up.

COMMUNITY EVENTS/FUNDRAISING- Fourth of July Parade- Jess Brookhart, Dave & Anita Sturz. A GREAT SUCCESS! Great job everyone!

__________________________________________________________________ ADJOURNMENT: Motion passed at 9:25 PM __________________________________________________________________