GOLD HILL FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

AND

GOLD HILL VOLUNTEER DEPARTMENT PENSION FUND

7:00 PM September 20, 2018

 AGENDA

CALL TO ORDER

ATTENDANCE

APPROVAL OF MINUTES

FIRE CHIEF’S REPORT

            CALLS

            TRAINING REPORTS/RECRUITMENT

            MAINTENANCE

EQUIPMENT: 

OTHER BUSINESS

1. Seed Sprayers Bid approval, plan.
2. Max remaining steps:
   1. Neighbors property reseeding, gravel?
   2. Hydrant colors”
   3. Remaining dirt?
   4. Dedication of hydrants?
3. Board Treasurer Report: Submittal of Amendment 2018 Budget
4. Submittal of the 2019 Proposed Budget
5. Decisions on Budget regarding cistern project
6. Decisions on Budget regarding tender purchase
7. Strategic Planning:  Succession plan
8. Sustainability Planning Grant Application.

Succession planning is important for any board and organization for many reasons.  The first is developing a plan should the CEO or Chief, suddenly become unable to fulfill their duties due to illness, absence or some other reason.  It also helps with defining the roles of all members of the organization.

Some simple questions include:

1. If the Chief is unavailable and a fire or medical call comes into the fire barn, who’s in charge?
2. What is the succession line on down through the organization? Who’s in charge if #2 is unavailable?   #3?
3. The Chief will retire at some time in the future, so who, if anyone, is being prepared to assume the Chief’s role?

Once a plan is developed and adopted, it will hopefully remain on the shelf for years, but should be reviewed periodically. 

PENSION FUND BOARD AGENDA

CALL TO ORDER

ATTENDANCE

APPROVAL OF MINUTES

BUSINESS

1. State matching funds
2. Firefighter training credits posted.
3. Other business