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GOLD HILL TOWN MEETING NEWSLETTER

GOLD HILL TOWN MEETING NEWSLETTER

Minutes of the August 13, 2018 Town Meeting

Next Town Meeting will be Monday, October 8, 2018, 7:00 p.m. at the Community Center

The meeting was called to order by Chair Tony Vrba. Nineteen people were present: Michael Petrillo, Karen Simmons, John Sand, Peter Swift, Treasurer Martha Knapp, Elisabeth Caspari, Marcus Moench, Cherry Sand, Chair Tony Vrba, Vice-Chair Jojo Morrison, Debra Yeager, Marielle Sidell, Bear Carlson, Linda and Jack Laughlin, Deanne Grant, Member at Large Dan Maedke, Chrissy Maedke, and Secretary Gretchen Diefenderfer.

Minutes of the June 11 Town Meeting were approved as published.

Treasurer’s Report –Martha reported:

At the previous regular Town Meeting in JUNE 2018 our bank balance was $15,477.27.

Our current total cash assets are $13,608.71.

Revenue since June includes pint glass sales, town cleanup donations, cemetery fund donation, and town photo donations.

Expenses include the town cleanup dumpster, pint glass purchase,cemeterymaintenance, and community relief fund disbursement. A check was written tothe Airlink Amateur Ham Radio organization c/o Dina Elder for equipment repair and maintenance, which came out of the Safe Link fund.

Current earmarked fund totals are as follows:

General Fund $949.23; Cemetery $6,921.78; Community Relief $2,326.95; Forest Management $0 (zero;) Safe Link (combined funds for SafeSite, AirLink, NeighborLink projects) $3,410.75; Community Planning/Fundraising $0 (zero.)

For more, go to https://goldhilltown.com/category/gold-hill-finances/

Bylaws Review – Chair Tony Vrba decided to lead off the meeting with a discussion of the proposed changes to the GHTM Bylaws by reading Gretchen’s notes on the proposed changes along with the sections affected, which had been handed out to everyone. Part way through, the discussion became very confused. Martha requested that the entire bylaws be presented instead of just the proposed changes. No votes were taken and the discussion was tabled until the next meeting. It was decided to put out the entire bylaws and the proposed changes to everyone, and mail them to those who do not have email. Here is the link, which will take you to the town website (goldhilltown.com)

https://goldhilltown.com/bylaws-and-proposed-changes/

I will bring copies again to the October meeting, but if people will look them over before the meeting, this will make the discussion easier.

We will also bring maps in order to look at possible changes to the boundaries. There are several options – making minor changes to make sure we include people who have now built outside the original boundaries, but consider Gold Hill their town, or possibly adopting the Fire District boundaries, or something in between. There are links to these maps in the above bylaws link.

ELECTIONS

Treasurer – Tony began the elections with the position of Treasurer. Martha agreed to continue as treasurer and was elected by acclamation.

Chair – Tony was nominated by Jojo and seconded by Chrissy. Peter Swift was nominated by Martha and seconded by Bear. Tony was elected 8-7.

Vice-Chair – Jojo announced that she would not be running. She will be finishing her Masters, and is not sure where life will lead her after that. She nominated Marielle, Debra seconded, no one else accepted a nomination, and Mari was elected unanimously.

Secretary – John nominated Gretchen, Bear seconded, and, as no one else wanted to run, she was elected unanimously

Member at Large – Dan was nominated by Jojo, Michael Petrillo seconded, and Dan was also unopposed and elected unanimously.

Congratulations were expressed to all, and many thanks to Jojo, who will continue to pursue our interests in Rancho Fazoo.

Gold Hill School – Chrissy reported that all is quite good at the school, and she requested that Jojo finish the report, as she needed to take the kids home. Jojo reported that Mishie, who had taught K – 2^ndgrade had stepped down, but, to everyone’s delight, Sue Kidder has been hired back. Also Elizabeth (Eli) will take Jojo’s job.

The Fall Fiesta is tentatively scheduled for November 14. School starts Wednesday, August 22.

Wildfire Safety and Forest Health – Virginia reports that she was excited that 17 people participated in the Wildfire Partners (WFP) assessment process. There will not be a chipping event because not enough people wanted to participate (needed 5). Regarding the huge project west of town, this is a USFS program to preserve and regenerate the Fen, which was being impacted by the encroaching trees. The piles will be left to cure for a year and then dealt with.

If your property borders forest land, talk to WFP – mitigation can be done on forest lands.

The National Resource Conservation Service (NRCS), Longmont and Boulder Valley Conservation District will make a presentation and perhaps raffle a chainsaw and other mitigation and forest health tools at our Gold Hill Gold Rush.

Community Planning – Gold Hill Gold Rush – Dan reports that the Gold Rush is scheduled for Sunday, September 23 in the Beer Garden at the Inn with the great support of the Finns. He has secured Larry Worster and friends for the music. He’ll get an email/poster out soon asking for volunteers. Joanne Cole is handling local artists for the Craft Fair. Anticipated expenses include new signs, an increase in the expense for food as we ran out last year, more pint glasses, ads in the Camera and Mountain Ear. He’s also posting in Next Door and Facebook. Expenses were about $400 last year (and netted around $1700) and he’s requesting $600 this year. Will also raise prices a little. John moved that we accept Dan’s estimated expenses and move $600 to the Community Planning Fund for this. It was seconded and passed.

Weed Committee – Pam Sherman submitted an email report:

(1) On July 31 we did a Walk n Talk in the Town Meadow with three guests from the Natural Resources Conservation Service (NRCS–formerly known as the Soil Conservation Service), a subdivision of USDA. They all came from the Longmont Office: Soil Conservationist Sylvia, Forester Dan, Intern Cat, and also CSU Extension Boulder County Small Acreage Management Coordinator Sharon came as well. Gold Hill Joanne led us on a hike up the Meadow Trail. There was lots of discussion up and down the trail and Gold Hillers said they asked all the questions they had about revegetation and weeds and anything else related that came to mind. Btw it was also fun!
(2) Forester Dan (see #1 above) runs a new federal program under NRCS which pays part of the cost of fire mitigation on private land (land as opposed to structures, which is Wildfire Partners’ focus). He said it was up to 1/2 to 2/3 of total cost per acre. This program works with homeowners who have gotten together to pool their acreage for this work. Total acreage in each neighborhood pool has to be at least 1-300 A. By town meeting we should have more info.
(3) Residents have been mitigating spotted knapweed, mullein, leafy spurge, Canada thistle, and others with a habit of taking over. Canada thistle flowered a month early this year at my place; took me by surprise. Other plants both native and adapted are early, too. What have you noticed?
For color photos of the invasive weeds on the state of Colorado list go here – https://www.colorado.gov/pacific/agconservation/noxious-weed-species

Cemetery Committee – Maggie Simms submitted an email report:

Since last meeting, we were contacted by 2 families for burials. One burial completed, and a second one is scheduled for September 1^st.

Town members are encouraged to go down to the cemetery and pick up kindling and pieces of logs and slash left over from the June 2^ndcleanup. These have been placed at the front of the cemetery ready for pick up. If the logs and slash have not been picked up by the end of August, Maggie will contact at chipper company to chip the excess slash and charge the costs to the cemetery fund.

Historic Gold Hill (Museum) – Debra mentioned that we were wrapping up the year and that it was a good year

Historic Zoning – Bear suggested that, if you haven’t, go by and see Marcus and Elisabeth’s project (the old Weaver house). They are doing an amazing job and worked hard – to preserve as much of the structure as possible. The outside materials have been approved

Community Center – Peter submitted an email report and was there to discuss the project:

CU Denver has dedicated a class to study a community center for Gold Hill. Two meetings will help facilitate the development of plans; the first proposed meeting would be a public input session attended by Prof. Keith Loftin. Interested community members will be asked about 1) possible locations for the building, 2) proposed uses of the building and 3) appropriate architectural styles. The meeting will be on Monday, August 27th at 7 pm in the Fire Barn (tentative location).

The second proposed meeting will be on Thursday, August 30th at 1:30 pm at a location to be announced. The students will attend along with Prof. Loftin. The group will tour the proposed building sites and analyze community input from the previous meeting. They will then assemble (tentatively) in the Fire Barn at about 2:30 to receive comments from those who couldn’t make the previous meeting.

The purpose of this exercise is both to provide the class with a “real world” project, but also to use the project to start a fundraising effort to hire consultants to design the building and do site engineering. Subsequently, there will be fundraising to get it approved and built.

Please come with your ideas and suggestions to help with the design and use of the building.

It was suggested that Peter put up signs at the Store to announce these meetings, which he said he would do. Properties the town owns include the piece at Pine and Lickskillet (behind the Red Store and across the street), part of the Meadow (although the deed prohibits any building, which the vast majority of community members support), the Cemetery Annex, and the People’s Park (a small parcel along Dixon approximately across from the Eaton’s property). Martha suggested people go on e.mapping at the Boulder County Assessors office to look at these properties.

John pointed out that this is the same Professor whose class did a study a number of years ago and there is lots of information on that at the Museum.

These plans will be presented at a town meeting and we will put up plans and drawings on the website for everyone’s consideration.

NEW BUSINESS– more Historic Zoning– Michael Petrillo wanted to report on and discuss the new residence proposed by Joyce Robinson at 360 Boulder Street. The original plans, approved by HZ, called for only the bottom floor to be finished and the second floor to be essentially an attic. The new plans add approximately 5’ to the now finished second floor – i.e, 2 full stories, now 27’ tall. To compare, Matt Legg’s garage, which generated some controversy at the time is 25’, and down the hill. This will be right between Laughlin’s and Michael’s house and he thinks will dominate the hillside.

There is a public meeting at the County Commissioners on Tuesday, August 14, which he intends to go to and Bear indicated he would attend as well.

Respectfully Submitted, Gretchen Diefenderfer, Secretary

Bylaws and proposed changes

At the Town Meeting last night, August 13, there a remarkable amount of confusion about the proposed changes to the bylaws. Therefore, they were tabled again until the next Town Meeting on October 8. In an effort to clarify the confusion, I am publishing here the entire bylaws as they now stand as well as the proposed changes. The committee did not agree on all the changes listed, but put them forth for consideration if a majority agreed. We are also open to changes proposed by any Town Meeting Member. I will print copies and put them at the Gold Hill Store and mail them to those I know don’t have email. We also want to consider changes to the town boundaries because there are now people who have built in places that were not included in the original boundaries, but regard Gold Hill as their town. We will bring maps for people to consider as well. For those interested in visiting the website, here is a link to the bylaws, which includes a map of the present boundaries – https://goldhilltown.com/what-it-is/ and here is the link to the proposed changes https://goldhilltown.com/bylaws-proposed-changes/ These, along with a great deal of information, can be found on the website goldhilltown.com

Here are the present bylaws along with some extra information:

WHAT IS THE GOLD HILL TOWN MEETING?

The town of Gold Hill has had some form of local government since its founding as a mining camp in 1859. On January 28, 1970, the Gold Hill Town Meeting (GHTM) was incorporated, and we became a 501(c)4, a tax-exempt organization under the IRS. Its primary purpose is to hold town meetings and provide a forum for community discussion and a basis for community action, as well as to hold property, for instance the Cemetery and the northern part of the Town Meadow.

In 2015, we became a 501(c)3, which means, among other things, that donations to the GHTM are now tax-deductible.

The GHTM holds an annual bake and rummage sale to raise operating funds, sponsors this web site, organizes the Spring Cleanup, and has many committees working on topics of importance to the community, such as long term planning, wildfire protection, and forest management. Meetings are held six times each year: February, April, June, August, October, and December, on the second Monday of the month at the Community Center (Fire Barn).

The current Town Council as of August 2018 is as follows:

Chair: Tony Vrba, Vice Chair: Marielle Sidell, Secretary: Gretchen Diefenderfer, Treasurer: Martha Knapp, Member at Large: Dan Maedke.

Elections are held once a year at the August meeting.

Those residing in the town meeting area, excluding Summerville, may vote at town meetings provided they:

Are at least 18 years of age
Have lived in Gold Hill for 60 days during the 12 months prior to the meeting or for 60 days during the previous 5 years with no less than 5 days in any 1 year
Are registered with the Secretary at the meeting
Are present at the meeting to be certified to vote at the meeting

Map of the area

GH small Map 11-25

GHTM_boundaries_366_Rim_Road

Code of Bylaws of the Gold Hill Town Meeting, Inc.

These bylaws were approved by unanimous vote at the second reading on 2-14-2000

Article I

Name, Purpose, and Mailing address

Section 1, Name: The name of this organization shall be Gold Hill Town Meeting, Inc.

Section 2, Purpose: The purpose of the Gold Hill Town Meeting, Inc. shall be:

1. To hold town meetings and provide a forum for community discussion and basis for community action, and to establish qualifications for participation therein.

2. To acquire, hold, sell, or lease real property for the general purpose of preserving the historical and natural setting of Gold Hill and the surrounding area.

3. To act as trustee.

4. To cooperate with the County Planning Department, County Health Department, and other departments of the County, State, or Federal government.

5. To take any and all other action to improve, preserve, and benefit the community of Gold Hill and the surrounding area.

6. To apply for and receive government grants or assistance, to solicit funds and donations, and undertake or sponsor community fund-raising projects.

7. To do all other acts necessary or appropriate to promote the social welfare of the community of Gold Hill.

Section 3, Mailing address: The mailing address of the Gold Hill Town Meeting, Inc. shall be: 1011 Main Street – Gold Hill, Boulder, CO 80302-8777.

Article II

Membership

Section 1, Eligibility: Those residing in the following area are members and may vote at town meetings, provided they fulfill the voting requirements set forth in Article II, Section 2, Qualification. This area to be described as the territory within these lines: On the north from the junction of Left Hand Creek and Lickskillit eastward to Snowbound, south to Bighorn Mountain, southwest to Monument Hill, west to Oxbow curve on the Mt. Alto Road, north to Left Hand Creek, and east to the starting point, this area to exclude Summerville.

Section 2, Qualifications: In order to vote, a member of the Gold Hill Town Meeting, Inc. must:

1. Be a minimum of 18 years of age.

2. Have lived in Gold Hill for sixty days during the twelve months prior to the meeting or for sixty days during the previous five years with no less than five days in any one year.

3. Be registered with the Secretary at the meeting.

4. Be present at the meeting to be certified to vote at that meeting.

Article III

Members Meetings

Section 1, Regular meetings: Regular meetings of the Gold Hill Town Meeting, Inc. shall be held six times each year: February, April, June, August, October, and December on the second Monday of the month at such time and place as may be determined by the Town Council.

Section 2, Annual meetings: The annual meeting of the Gold Hill Town Meeting, Inc. shall be held on the second Monday of August each year. The election of Town Council members shall be held at the annual meeting.

Section 3, Special meetings: Special meetings of the Gold Hill Town Meeting, Inc. may be called by the Chair:

1. At the request of at least three members of the Town Council.

2. By petition requesting a special meeting signed by at least twenty members of the Gold Hill Town Meeting, Inc.

Section 4, Written notice: Written notice of all members’ meetings shall be delivered to members residing locally and sent by U.S. Mail to members who do not reside locally at least two weeks prior to all regular, annual, and special meetings.

Section 5, Quorum: A quorum for a member’s meeting of the Gold Hill Town Meeting, Inc. shall exist if three of five members of the Town Council are present to transact any business to be presented in accordance with the Articles of Incorporation or Code of Bylaws.

Article IV

Town Council

Section 1, Members: The Town Council shall consist of five members as follows: Chair, Vice Chair, Secretary, Treasurer, and Member at Large.

Section 2, Eligibility: The Chair, Vice Chair, Secretary, and Treasurer must be a year round resident defined as an individual who has lived within the bounds of the Gold Hill Town Meeting area at least nine consecutive months prior to the election. All five council members shall be a minimum of 21 years of age.

Section 3, Term of Office: Each council member shall hold office until a successor is duly elected and qualified. Any council member may resign at any time by giving written notice to the Town Council. Any such resignation shall take effect at the time specified therein, and, unless otherwise specified, the acceptance of such resignation shall not be necessary to make it effective.

Section 4, Removal: Any council member may be removed according to the following procedure:

1. At a regularly scheduled meeting, where a quorum is present, the removal of a council member may be proposed by a simple majority of those members present.

2. The proposed removal of a council member must be included with the minutes of the meeting and distributed to the members at least two weeks prior to the next regularly scheduled meeting.

3. At the next regularly scheduled meeting, the council member may be removed by a majority vote of the Gold Hill Town Meeting.

Section 5, When a council member moves: Any council member, other than the member-at large, shall automatically resign upon moving from within the area bounded by the Gold Hill Town Meeting, Inc.

Section 6, Vacancies: Any vacancy must be filled for the remainder of the term by appointment by a majority of the council members within two weeks of its occurrence.

Section 7, Town Council meetings: A meeting of the Town Council may be called by any member of the Town Council by giving notice to all members of the Town Council at least two days prior to such meeting. Town Council meetings are for discussion. No decisions(s) reached at a Town Council Meeting are binding on the Gold Hill Town Meeting, Inc. or the Town Council, or any member of the Town Council.

Section 8, Town Council Duties: Each Town Council member shall have the duties ordinarily attending the office held and other duties as the Town Council may designate.

Article V

Committees

Section 1, Purpose: Committees of the Gold Hill Town Meeting, Inc. may be established for the purpose of carrying out the business of the meeting. They are to make reports at members meetings. Their findings will be approved and published, as appropriate, by the Gold Hill Town Meeting, Inc.

Section 2, Creation: At a member’s meeting of the Gold Hill Town Meeting, Inc., when a quorum is present, the Chair, with the approval of the members at the meeting, may appoint a committee chair and ask for other members to be part of that committee.

Section 3, Dissolution: At a member’s meeting of the Gold Hill Town Meeting, Inc., when a quorum is present, the Chair, with the approval of the members at the meeting, may dissolve a committee.

Article VI

Contracts, Checks, Deposits, Etc.

Section 1, Contracts: The Town Council, with the approval of the members at a duly called members meeting, may authorize any council member(s)or agent(s) of the Corporation to enter into any contract or execute and deliver any instrument in the name of or on behalf of the Corporation. Such authority may be general or confined to specific instances.

Section 2, Checks, Drafts, Notes, Etc.: All checks, drafts, notes, etc., shall be signed and executed on behalf of the Corporation by those Town Council members authorized to sign checks for the Corporation.

Section 3, Deposits: All funds of the Corporation shall be deposited to the credit of the Corporation in such banks, trust companies or other depositories as the Town Council, with the approval of the members at a duly called members meeting, may select.

Section 4, Gifts: The Town Council, with the approval of the members at a duly called members meeting, may accept on behalf of the Corporation any contribution, gift, or bequest.

Article VII

Amendments

These Bylaws may be altered, amended, or repealed and new Bylaws may be adopted according to the following procedure:

Section 1. At a regularly scheduled meeting, where a quorum is present, Bylaw change(s) may be proposed by a simple majority of those members present. Proposed Bylaw changes are to be made and approved section by section.

Section 2. The proposed Bylaw sections(s), and the Bylaw section(s) that are intended to be replaced, must be included with the minutes of the meeting and distributed to the members at least two weeks prior to the next regularly scheduled meeting.

Section 3. At the next regularly scheduled meeting, the sections of the new Bylaws may be adopted by a two-thirds majority of the members of the Gold Hill Town Meeting, Inc. who are present. Bylaw changes are to be voted on section by section.

Article VIII

Dissolution

This Corporation may be dissolved according to the following procedure:

Section 1. At a regularly scheduled meeting, where a quorum is present, dissolution of the corporation may be proposed by a simple majority of those members present.

Section 2. The proposed dissolution of the corporation must be included with the minutes of the meeting and distributed to the members at least two weeks prior to the next regularly scheduled meeting.

Section 3. At the next regularly scheduled meeting, the dissolution of the corporation may be adopted by a two-thirds majority of the members of the Gold Hill Town Meeting, Inc. who are present.

BYLAWS – PROPOSED CHANGES

Posted on: June 5th, 2018 Bylaws – changes proposed by the bylaws committee: Tony Vrba, Peter Swift, Rick Sheingold, and Gretchen Diefenderfer as of May 30, 2018

Article III

Members Meetings

Present language

Proposed change (in red)

Section 4, Written notice: Written notice of all member’s meetings shall be emailed to all members or sent by U.S. Mail to those who request them at least two weeks prior to all regular, annual, and special meetings.

Proposed addition to Article III Members Meeting, after Section 2, Annual meetings

Insert as – Section 3, Budget Meeting: The annual budget meeting of the Gold Hill Town Meeting, Inc. shall be held on the second Monday of October of each year. The Treasurer of the Town meeting shall submit estimated income and expenses for the following year. Requests for funding from the general fund may be made by the various Committees or any constituency of the GHTM at this meeting, and at any regular members meeting.

Change the present Section 3 to 4

And change section 4 to 5

Article IV

Town Council

Present Language

Section 2, Eligibility: The Chair, Vice Chair, Secretary, and Treasurer must be a year-round resident defined as an individual who has lived within the bounds of the Gold Hill Town Meeting area at least nine consecutive months prior to the election. All five council members shall be a minimum of 21 years of age.

Proposed change(in red – only the age from 21 to 18)

Article V

Committees

Proposed addition to Article V – add Section 3

Section 3, Cemetery Committee:

The Cemetery Committee existed outside the GHTM before the GHTM incorporated in order to hold the Town Meadow, the Cemetery, and the People’s Park.

This committee brought its own funds into the TM (in February, 1989) and receives funds designated for the cemetery. It was designated a standing committee of the GHTM. The Cemetery Committee shall remain autonomous in expenditures from its funds, with input from the Town Meeting.

Change the present Section 3 to Section 4

Article IV Town Council

Present language

Section 4, Removal: Any council member may be removed according to the following procedure:

At a regularly scheduled meeting, where a quorum is present, the removal of a council member may be proposed by a simple majority of those members present.
The proposed removal of a council member must be included with the minutes of the meeting and distributed to the members at least two weeks prior to the next regularly scheduled meeting.
At the next regularly scheduled meeting, the council member may be removed by a majority vote of the Gold Hill Town Meeting.

Proposed change is to eliminate the term “regularly” in order for the removal to be possible at special meetings, in case this seemed necessary

Section 4, Removal: Any council member may be removed according to the following procedure:

At a scheduled meeting, where a quorum is present, the removal of a council member may be proposed by a simple majority of those members present.
The proposed removal of a council member must be included with the minutes of the meeting and distributed to the members at least two weeks prior to the next scheduled meeting.
At the next scheduled meeting, the council member may be removed by a majority vote of the Gold Hill Town Meeting.

Present language for the Boundaries

Article II

Membership

See the present map on the town website (goldhilltown.com) under https://goldhilltown.com/what-it-is/

We will bring maps of the present area and our ideas for changes to the meeting boundaries and see what folks think. The main options, as we saw them, are to just clean up the boundaries so that people are included that we always thought were included (Morning Sun, Rim Road, Gunung Mas, Snowbound Mine folks, etc.) or to expand out to the west in order to include Dina and Mark Elder and Julie Carpenter and simply let people know that if they don’t want to be included, just don’t come to meetings. Because of our status as an unincorporated town, and because of the structure of the Gold Hill Town Meeting, Inc. (incorporated as a 501(c) 3 only), the Town Meeting has no power to impose anything on anyone. That’s what we did with Summerville. The advantages of being included in the Town Meeting are the Town Clean Up, the Emergency Relief Fund, and the Chipping Grant.

Also, we talked about a Section under either Article V Committees or Article VI Contracts, Checks, Deposits, Etc. regarding management, protection, and segregation of dedicated resources (I.e. designated funds and resources donated for specific purposes), and are still working on language for that.

Respectfully submitted, Gretchen Diefenderfer, Secretary of the Gold Hill Town Meeting and member of the Bylaws Committee, Tony Vrba, Rick Sheingold, and Peter Swift.

How the Bylaws may be amended according to the present bylaws

Article VII

Amendments

These Bylaws may be altered, amended, or repealed and new Bylaws may be adopted according to the following procedure:

Map of the Gold Hill Fire Protection District

District Topo

Treasurer’s report from GHTM 8-13-18

Report: GHTM Treasurer’s Report August 13, 2018.

At the previous regular Town Meeting in JUNE 2018 our bank balance was $15,477.27.

Our current total cash assets are $13,608.71.

Revenue since June includes pint glass sales, town cleanup donations, cemetery fund donation, and town photo donations.

Expenses include the town cleanup dumpster, pint glass purchase, cemetery maintenance, and community relief fund disbursement. A check was written tothe Airlink Amateur organization c/o Dina Elder for equipment repair and maintenance which came out of the Safe Link fund.

Current earmarked fund totals are as follows:

Respectfully submitted,

Martha Knapp, Treasurer

Gold Hill Town Meeting, Inc.

8/13/18

Fire Board Meeting tonight, 7:00 p.m. at the Community Center

GOLD HILL FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

AND

GOLD HILL VOLUNTEER DEPARTMENT PENSION FUND

7:00 PM September 20, 2018

AGENDA

CALL TO ORDER

ATTENDANCE

APPROVAL OF MINUTES

FIRE CHIEF’S REPORT

CALLS

TRAINING REPORTS/RECRUITMENT

MAINTENANCE

EQUIPMENT:

OTHER BUSINESS

Seed Sprayers Bid approval, plan.
Max remaining steps:
1. Neighbors property reseeding, gravel?
2. Hydrant colors”
3. Remaining dirt?
4. Dedication of hydrants?
Board Treasurer Report: Submittal of Amendment 2018 Budget
Submittal of the 2019 Proposed Budget
Decisions on Budget regarding cistern project
Decisions on Budget regarding tender purchase
Strategic Planning: Succession plan
Sustainability Planning Grant Application.

Succession planning is important for any board and organization for many reasons. The first is developing a plan should the CEO or Chief, suddenly become unable to fulfill their duties due to illness, absence or some other reason. It also helps with defining the roles of all members of the organization.

Some simple questions include:

If the Chief is unavailable and a fire or medical call comes into the fire barn, who’s in charge?
What is the succession line on down through the organization? Who’s in charge if #2 is unavailable? #3?
The Chief will retire at some time in the future, so who, if anyone, is being prepared to assume the Chief’s role?

Once a plan is developed and adopted, it will hopefully remain on the shelf for years, but should be reviewed periodically.

PENSION FUND BOARD AGENDA

CALL TO ORDER

ATTENDANCE

APPROVAL OF MINUTES

BUSINESS

State matching funds
Firefighter training credits posted.
Other business

Doggie pictures

Here is the link to a whole bunch of Rick Geesaman’s pictures from today ;o)

https://www.flickr.com/photos/160834831@N05/shares/63t1aL

Music at the Gold Hill Store

Big Music Saturday Coming Up!

MIKE & BONNIE COATS return to the Gold Hill Store & Pub for a lunchtime concert of old-time music this Saturday, September 22nd, at noon.

And BONNIE SIMS presents a very special SOLO PERFORMANCE a few hours later, Saturday Evening. Doors 5:30, Music 6-8:00. Join us then for songs, stories, maybe some secrets about Bonnie & The Clydes. . . . (No cover.)

The Final Flight of No Bird Ever Flew

No Bird Ever Flew at the Gold Hill Store, Sunday, September 23, 5 p.m.

Gold Hill Dog Photo Shoot!

Calling all Gold Hill doggies, big and small, young and old, ethnic heritage not questioned. Mark your canine social calendar for Tuesday, September 18 at 11 o’clock AM to help christen the new yellow fire hydrant at the bottom of the Town Meadow on Dixon Road.

Joining our beloved pooches will be Chris Finn, Gold Hill Fire Chief (aka Buddy’s dad,) Tony Vrba, Gold Hill Town mayor with a small “m” (aka Jake’s mom,) Rick Geesaman, black lab aficionado and cameraman (Blue and Jack’s dad,) and possibly other celebrity guests.

Pups, yes, you may bring your people and allow them to mill about on or off the set. Feline friends may come at their own risk but are encouraged to have their own culturally appropriate cat event. Gerbils, fish and other pet friends may find the experience too frightening.

Local mutts and such are already checking out the Meadow Hydrant and a few have ventured up to the Hill Street Hydrant where it’s rumored a second photo op may take place at a future date.

Lakota Colby, Haiku Knapp, Rufus and George Legg and others all agree this is the best thing that’s happened to Gold Hill since its founding in 1859. “Finally!” confides an anonymous city transplant. “Historic!” says Theo Brown. “My favorite place to go!” says Buckshot Brookhart. The reviews go on and on.

Let’s document this momentous event on Tuesday, Sept. 18, at 11:00 AM at the Meadow Hydrant. Don’t be late!

Martha Knapp elev8296@nullearthlink.net

Transportation Master Plan

I’d like to encourage everyone to complete the survey and/or contact sproctor@nullbouldercounty.org, (Stacy Proctor) 303 441 1107, project manager in regard to the Transportation Master Plan on behalf of The-Climb to help keep it viable and part of the ongoing plan. We fall under the five strategies along with Family and school transportation needs plus more below. Scroll down to see complete email and survey.

Val Crist aka your Climb driver

Details
The TMP includes five key strategies based on the vision and goals from the Boulder County Comprehensive Plan:

Develop a multimodal transportation system
Create a complete trip
Invest in key transportation corridors
Increase accessibility
Enhance mountain-area connections

The TMP update will include updates to each of the five key strategies, including completed projects, travel patterns, and project cost estimates. In addition, the work will also take a deeper look at:

Performance metrics
Safety improvements
Low-stress bicycle/pedestrian access
Family and school transportation needs
Affordable living
Technology
Resiliency

From: Boulder County Transportation <bouldercounty@nullpublic.govdelivery.com>
Sent: Tuesday, September 11, 2018 8:53:37 AM
To: vjcrist@nullhotmail.com
Subject: Boulder County Transportation kicking off Transportation Master Plan (TMP) Update with survey

In addition to the survey, Boulder County Transportation will also host a series of public meetings for interested community members.

Having trouble viewing this email? View it as a Web page.

For Immediate Release

Sept. 10, 2018

Media Contact

Andrew Barth, 303-441-1032

Stacey Proctor, Project Manager,
303-441-1107

Boulder County Transportation kicking off Transportation Master Plan (TMP) Update with survey

Public meetings also scheduled as part of initial public process

Boulder, County, Colo. – Boulder County Transportation is updating the existing Transportation Master Plan (TMP) and we’d like the public’s assistance with the process. The update will only be successful with from people who live, work, and play in Boulder County. Please help inform the process by completing an online survey by Sunday, Oct. 21 in order for staff to understand what you think is working well and what Boulder County should do to improve the transportation system in the future. A few minutes of your time will provide valuable insight and will help jumpstart the update.

Take the survey today, or visit www.BoCoTMP.com to learn more.

The primary purpose of this effort is to update the original TMP, adopted in 2012, to include new or trending transportation-related technology, changes in demographics, land use, travel patterns, opportunities for infrastructure and economic resiliency, and identify funding challenges and opportunities.

In addition to the survey, Boulder County Transportation will also host a series of public meetings where interested community members can visit with and provide invaluable input to staff on the focus areas mentioned above. Attendees can also complete the survey at the event.

What: TMP Update Kick-off Meeting in Louisville
When: Tuesday, Sept. 25, 6 to 8 p.m.
Where: Kestrel Housing Community Room
1130 S. Kestrel Lane, Louisville

What: TMP Update Kick-off Meeting in Longmont
When: Wednesday, Sept. 26, 6 to 8 p.m.
Where: St. Vrain Community Hub
515 Coffman St., Longmont

What: TMP Update Kick-off Meeting in Boulder
When: Thursday, Oct. 4, 6 to 8 p.m.
Where: Boulder Chamber of Commerce
2440 Pearl St., Boulder

The survey and public meetings are great opportunities to get involved at the onset of the update process. There will be other ways to engage and provide valuable insight on the Transportation Master Plan throughout the year-long update process. Visit www.BoCoTMP.com to stay up-to-date and to register for the project email list to receive timely information on the effort.

Additional public meetings will be scheduled in early 2019.

Details
The TMP includes five key strategies based on the vision and goals from the Boulder County Comprehensive Plan:

Develop a multimodal transportation system
Create a complete trip
Invest in key transportation corridors
Increase accessibility
Enhance mountain-area connections

Performance metrics
Safety improvements
Low-stress bicycle/pedestrian access
Family and school transportation needs
Affordable living
Technology
Resiliency

For more information, contact Stacey Proctor, project manager, at 303-441-1107 or sproctor@nullbouldercounty.org.

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Preparing forests for wildfire workshop

Posted in Community Digest, Events Calendar, Forest Management | Comments Off on Preparing forests for wildfire workshop

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Music at the Gold Hill Store & Pub

Please join us at the Gold Hill Store & Pub for a rousing acoustic concert with MARY RUSSELL, featuring Becky Martinek, Jamie Polisher, and David Chamberlain THIS SATURDAY, SEPTEMBER 15th. Doors 5:30, Show 6-8pm — no cover. No one entertains like Mary Russell!!

Community Center presentation of work

Community Center Meeting – Thursday, September 13, 2 pm at the Firebarn Community Center

In regard to our previous discussion, Prof, Keith Loftin’s students will do a charette and have 7 proposals for each of the 2 sites we saw (14 proposals in all). The sites are the triangle the Town Meeting owns behind the Red Store on Pine Street, and the Meadow (for variety, even though our deed precludes any building on that property).

He will have them make reductions of their larger drawings to 11×17 size for easy viewing.

Come see and weigh in on these ideas for a potential Community Center.

Peter Swift phswi@nullaol.com

Gold Hill Strategic Planning and Sustainability Grant Possibilities Meeting

Please join us Thursday, Sept 13th at 4 pm at the Firebarn Community Room, as we brainstorm Gold Hill strategic plan and Sustainability Grant possibilities.

“Sustainability means “The use, development, and protection of resources in a way that enables Boulder County residents to meet their needs and maintain a high quality of life, without compromising the ability of future residents to do the same.” Boulder County values balancing a strong economy, protection of the environment and social equity.”

See these links for more information:

https://www.bouldercounty.org/environment/sustainability/

https://www.bouldercounty.org/environment/sustainability/matching-grant-program/

Tony Vrba tonyvrba@nullgmail.com

Peak to Peak Human Services Fair

Saturday, November 10th from 9 to noon at the Nederland Community Center

Gold Hill Gold Rush September 23rd

Music by Larry Worster and Friends. Special appearance by Smokey the Bear partnering with Wildfire Partners. There will also be a drawing with prizes to be announced shortly. Thank You!

Alert – Westbound Boulder Canyon closed Sunday morning

Update on the projects currently taking place in Fourmile Canyon

Hello –

Here’s an update on the projects currently taking place in Fourmile Canyon:

Logan Mill Road

The signals at Logan Mill Road and Fourmile Canyon Drive will be removed either next Monday or Tuesday if all goes well. Fourmile Canyon Drive will remain gravel until paving, planned for Wednesday, Sept. 19 (more info below), is completed, so please use caution traveling through this stretch.

Paving the new bridge on Logan Mill and the lanes on Fourmile is expected to take one day (Sept. 19). Fourmile Canyon Drive will remain open, but will be reduced to one lane with flaggers assisting travelers. Unfortunately, Logan Mill will need to be closed between 8 a.m. and 4 p.m. (it will likely open sooner) because the concrete bridge deck must be coated with a sealant before being paved and the sealant cannot be driven on or it will need to be reapplied. Emergency responders will be allowed to drive across the bridge at all times if their services are required.

Upper Fourmile Canyon Drive (Salina to Sunset) – Paving starts on Tuesday

Paving operations are confirmed for Tuesday, Sept. 11 through Friday, Sept. 14 between Salina Junction and the west end of Wall Street near the Assay Office. The road will be closed each day at Salina Junction (Gold Run will remain open) between 8:45 a.m. and 3:45 p.m. because there simply isn’t enough width in this stretch to accommodate a paver, asphalt delivery trucks, and associated heavy equipment and also move cars safely around the operation. Work will start at the west end and move east. Emergency responders will be allowed to drive on the road immediately should their help be needed. A deputy sheriff will be posted at each end of the work zone to assist with public safety. Monday, Sept. 17 has been slated as a contingency day should weather delay operations or if paving is not completed due to any other factor. We know this situation is not ideal, but we have examined this work from all sides and we do not see any other way to safely, efficiently, and effectively complete paving without the closure.

Lower Fourmile Canyon Drive (CO 119 to Salina) – Work begins on Monday

Lawrence Construction will begin mobilizing crews this Monday, Sept. 10. Not much work will take place the first week or so to help the other jobs (upper Fourmile and Logan Mill) complete their critical paving operations. The project is anticipated to last until October 2019.

When crews dig in, they will start in the lower (south) section, which is located about one-mile north of CO 119 and extends to Poorman Road. Their current plan is to complete the structures in this section before moving to the north section, either later this year or early next year. The north section is located between Logan Mill Road and Salina Junction.

Working hours are 8 a.m. to 4:30 p.m., Monday through Friday. Travelers can expect single-lane closures that will be controlled by either a traffic signal or flagging personnel. Wait times will vary by location, but they should not exceed 15-minutes for a traveler moving through the entire work zone (CO 119 to Salina). There will likely be days when extended delays are needed, but they will only be allowed if absolutely necessary and all other options for keeping people moving have been exhausted.

Travel information and project updates will be posted to www.4MileCanyon.com. I will also send emails weekly and whenever new information is known that may impact travel.

The daytime, non-resident cycling restrictions will continue to be enforced until the road is deemed safe by emergency responders and Boulder County. Canyon residents who rely on cycling for transportation will be exempted from restrictions, but they will need to carry a residential cycling pass. Please contact me to obtain a pass. Andrew Barth – abarth@nullbouldercounty.org or 303-441-1032. Passes are good for individual use only and are non-transferrable.

Boulder County Sheriff’s Deputies will continue to patrol Fourmile Canyon for the foreseeable future to assist with enforcement of the restriction and to monitor construction and non-construction traffic alike. We thank everyone for abiding by the cycling restrictions. We understand how important and popular this area is for all cyclists, so we’ll lift the restrictions as soon as possible. We have enacted the restrictions because the canyon is seeing huge amounts of large truck and heavy equipment traffic daily and the roadway is simply too narrow to accommodate construction related work, motor vehicles, and cyclists at the same time. The last thing we want during the final phases of flood recovery work is to see anyone get hurt. Safety of all roadway users is our number one priority.

Gold Run Road/Salina

Work is wrapping up through Gold Run. The road has been paved and striped and most signage is in. There is still one active construction zone above Ingram Gulch and crews will remain in the area focusing on the punch list items, cleaning up leftover material, grading stockpile areas, and working on landscaping operations.

Thank you all for your time, patience, and understanding.

Let me know if you have questions.

Have a good day.

Sincerely,

Andrew

Andrew Barth
Communications
Boulder County Transportation
303-441-1032
abarth@nullbouldercounty.org

Mountain Community Farmer’s Market

We are having the first local mountain community farmer’s market this Sunday from 1-3 at the 4 Mile Fire Station (at 4 Mile Canyon and Poorman), open to residents of 4 Mile, Gold , Salina, Wall Street, Sunshine, etc.

There’s no fee to participate and people don’t need to sign up in advance. We ask that everything be homegrown or handmade, and people are welcome to come to buy, sell, barter, or swap. We’d love to see local produce, eggs, honey, and handmade items. There’s no minimum, so even if you just have a handful of extra tomatoes from your garden, I’m sure a neighbor will want them.

Please feel free to email me with any questions- mollyseeling@nullgmail.com

Even if you don’t have anything to contribute to the market this time, please stop by to say hello if the idea of a local farmer’s market interests you, as the number of people who show up will likely determine whether this can be a regular ongoing event in the future. Hope to see everyone there!

Music at the Store

MIKE & BONNIE COATS return to the Gold Hill Store & Pub for a lunchtime concert of old-time music this Saturday, September 22nd, at noon.

And BONNIE SIMS presents a very special SOLO PERFORMANCE a few hours later, Saturday Evening. Doors 5:30, Music 6-8:00. Join us then for songs, stories, maybe some secrets about Bonnie & The Clydes. . . . (No cover.)

Remembering the fifth anniversary of the Boulder County Flood

PARTY ON THE RIDGE

ONCE AGAIN – Labor Day weekend is upon us and you are again invited to our annual PARTY ON THE RIDGE. Keep your fingers crossed for great weather and we look forward to another terrific party.

DATE – SUNDAY, SEPTEMBER 2 TIME – 2 PM ON…..

OCCASION – OUR ANNUAL CUSTOMER APPRECIATION PARTY HOSTED BY MAX AND DEBRA YEAGER. WE APPRECIATE YOU AND THE BUSINESS THAT YOU’VE PROVIDED TO US OVER THE YEARS. THANK YOU!

PICNIC GOODIES – WE PROVIDE BARBECUED RIBS, HAMBURGERS, CORN ON THE COB AND BEER. YOU BRING A DISH TO SHARE AND WHATEVER BEVERAGES YOU WOULD LIKE TO ENJOY!

LIVE MUSIC – PROVIDED THIS YEAR BY SNOWBOUND HOUNDS BEGINNING AT 4:30 PM. FEEL FREE TO BRING YOUR INSTRUMENT

LOCATION – TOP OF HORSFAL, RIGHT INTO THE GOLD MILL AREA, KEEP TO THE RIGHT. PLEASE DO NOT GO ANY FURTHER THAN GRETCHEN and MICHAEL’S CABIN. WE LIKE TO RESERVE THE NEAR-IN PARKING PLACES FOR OUR MUSICIANS AND THOSE WHO NEED SOME ASSISTANCE OR CANNOT WALK VERY WELL.

MPL/NAS Newsletter

Mountain Peak Life Newsletter

September, 2018

New Acupuncture Group Treatments! Experience acupuncture geared to the needs of older adults in a group setting at Community Treatment prices. Sign up now for the first Wednesdays of each month. Norah Charles will begin treatments in Nederland Wednesday, September 5, 1:00pm, for overlapping sessions at a rate of only $25 per treatment. See article in Events.

Help with Italian Night Community Dinner Fundraiser: Everyone can help this event by spreading the word. It is only our second annual offering of this and we need to encourage all ages to attend. We also need many hands on deck that afternoon and evening to help prepare and serve the food – and a few in advance regarding publicity. Please see article in Events on Saturday, September 15, for details…

Urgent – Signup now for CU Football Tickets: We must commit now to our tickets for the CU-AZ game on Saturday, October 6. Please sign up and pay by Monday, September 10, so we can lock down our group section for this game (time TBD). Cost is only $35, payable to NAS. See article in Events.

We are hiring! Please help us find the right candidates for positions to run our Holiday Mountain Market and Silent Auction! Position descriptions are posted on our Website.

Full Text of Newsletter: Prefer to read the newsletter full text instead of links used to shorten email? A copy is posted on our Website.

EVENTS – all events detailed on our Website.

FRI, 8/24 Featured Event! Social Dinner & Music of Arwen Ek

WED, 8/29 Luncheon Program – Nutrition Buzzwords

WED, 9/5 New Event! Acupuncture

THU, 9/6 Medicare Basics Class

SAT 9/8 Featured Event! Social Saturday Breakfast & Hike

WED, 9/12 Luncheon Program – Easy Tech Communications

THU, 9/13 Book Group

SAT, 9/15 FUNDRAISER – ALL Community Featured Event!

Italian Night Community Dinner

SUN, 9/16 Mapleton Hill PorchFest

WED, 9/19 Luncheon Program – Falls Prevention

SAT, 9/22 Featured Event! Wine (and other beverages) Tasters!

FRI, 9/28 BIGfoot Summer Hikes

FRI, 9/28 Featured Event! Social Dinner & Folk Dancing

SAT, 9/29 Senior Law Day

MON, 10/1 Foot Care

SAT, 10/6 CU vs. AZ State Football

Other Events of Interest

If you plan to attend any of these and would like to post on Meetup to have some Mountain Peak Life friends join you, please email us and let us know!

9/1-3, Boulder Creek Hometown Festival

9/11-10/16, Powerful Tools for Caregivers free class

9/14, Ned Mining Museum – Mining Women in CO Hall of Fame

9/14-16, Boulder Fall Festival on Pearl Street

9/22, Sat – Allenspark Hilltop Guild Fall Festival

WEEKLY CALENDAR of Recurring Events – See Website

SEPTEMBER MENU – See Website

Please RSVP two days ahead for lunches, several days ahead for breakfasts/brunches and dinners.

303-258-0799

All ages of adults are welcome at all events, attended mostly by folks over age 50.

Sign up for all Mountain Peak Life events at 303-258-0799 or www.Meetup.com/Mountain-MidLife-Social-Group or by email at NederlandAreaSeniors@nullgmail.com.

We look forward to seeing you at an event soon!

Serene Karplus, Director

Mountain Peak Life (Nederland Area Seniors & Mountain MidLife)

NederlandAreaSeniors@nullgmail.com

www.NederlandAreaSeniors.org

www.Meetup.com/Mountain-MidLife-Social-Group

303-258-0799

Memorial Celebration of Holly Huth

Memorial Celebration of Holly Huth

The Gold Hill community is invited to come together for a ceremony to honor Holly at the cemetery on Saturday, Sept. 8, at 1 p.m. We will assign her ashes to the ground and share memories of her presence among us. Guests can bring potluck offerings for a light champagne lunch which will follow. In tribute to Holly’s versatile tastes, we will eat with fine silver off of paper plates

Music at the Store

MIKE & BONNIE COATS will present a free concert at the Gold Hill Store & Pub this Saturday, August 25th, starting at noon. Join us for Mike and Bonnie’s special lunchtime performance of traditional Folk, Bluegrass, Gospel, and Americana!

Living History Day

Dear Gold Hill Residents,

You are invited to participate in the Gold Hill School’s Living History Day!

Friday, September 14th, the Gold Hill School will be hosting a Living History Day event. If you have participated in this event in the past, you know it is a blast! Ninety students from Mesa and Jamestown Elementary will be coming up to Gold Hill for a trip back to the 1800s. The morning begins at the Colorado Mountain Ranch where the children from all three schools will participate in a variety of activities. After lunch, beginning at noon, the students from the visiting schools will rotate through stations around town, listening to presentations and participating in activities. These stations include games at the school with the K12 children, a mountain man camp, a stop at the GH Store, and a visit to the Bluebird Lodge and Museum. The visiting students will depart at 2:00, and then the Gold Hill children will check out the stations until 3:00.

If you are interested in joining us and participating in this event, we would love your company! It would be incredible just to have other town members simply dressed in period clothing wandering around and enjoying the afternoon with us. If you’d like to do more, we’ll be happy to find a job for you.

If you have any questions, please feel free to contact Chrissy at the school.

Here’s to another great day in Gold Hill!

Chrissy McCaul

3-4-5 Teacher

Gold Hill School

890 Main St.

Boulder, CO 80302

School- 720-561-5940

Cell- 303-668-6809

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WHAT IS THE GOLD HILL TOWN MEETING?

Code of Bylaws of the Gold Hill Town Meeting, Inc.

BYLAWS – PROPOSED CHANGES

Posted on: June 5th, 2018 Bylaws – changes proposed by the bylaws committee: Tony Vrba, Peter Swift, Rick Sheingold, and Gretchen Diefenderfer as of May 30, 2018

MIKE & BONNIE COATS return to the Gold Hill Store & Pub for a lunchtime concert of old-time music this Saturday, September 22nd, at noon.

And BONNIE SIMS presents a very special SOLO PERFORMANCE a few hours later, Saturday Evening. Doors 5:30, Music 6-8:00. Join us then for songs, stories, maybe some secrets about Bonnie & The Clydes. . . . (No cover.)

Boulder County Transportation kicking off Transportation Master Plan (TMP) Update with survey

Public meetings also scheduled as part of initial public process

Please join us at the Gold Hill Store & Pub for a rousing acoustic concert with MARY RUSSELL, featuring Becky Martinek, Jamie Polisher, and David Chamberlain THIS SATURDAY, SEPTEMBER 15th. Doors 5:30, Show 6-8pm — no cover. No one entertains like Mary Russell!!

MIKE & BONNIE COATS return to the Gold Hill Store & Pub for a lunchtime concert of old-time music this Saturday, September 22nd, at noon.

And BONNIE SIMS presents a very special SOLO PERFORMANCE a few hours later, Saturday Evening. Doors 5:30, Music 6-8:00. Join us then for songs, stories, maybe some secrets about Bonnie & The Clydes. . . . (No cover.)

MIKE & BONNIE COATS will present a free concert at the Gold Hill Store & Pub this Saturday, August 25th, starting at noon. Join us for Mike and Bonnie’s special lunchtime performance of traditional Folk, Bluegrass, Gospel, and Americana!